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Privacy Policy

This Privacy Policy outlines how Heads2Minds collects, uses, and protects your personal information when using our website and services. We are committed to maintaining the privacy and security of your personal information in accordance with applicable data protection laws in the United Kingdom.

  1. Data Collection: We may collect personal information that you provide to us voluntarily when using our website. The types of personal information we may collect include but are not limited to:

  • Name

  • Contact information (email address, telephone number, mailing address)

  • Demographic information (age, gender)

  • IP address

  • Cookies and site navigation data

  • Contributions or donations made

 

By providing your personal information, you consent to our collection, storage, and use of it as described in this Privacy Policy.

Use of Personal Information: We collect and use your personal information to:

  • Provide information, services,

  • and support to individuals seeking help

  • Process donations, contributions, or other financial transactions

  • Send you newsletters, updates, and relevant communications

  • Improve our website, services, and user experience

  • Carry out research and analysis to enhance our programs and advocacy efforts

 

We will not sell, rent, or lease your personal information to third parties unless we have your consent or are required by law to do so.

  1. Information Sharing: Your personal information may be shared with trusted third parties providing services on our behalf, such as payment processors and email service providers. These third parties are contractually obligated to maintain the security and confidentiality of your personal information and are prohibited from using it for any other purpose.

 

We may also disclose your personal information if required by law, to protect our rights or interests, or if necessary to comply with legal proceedings.

  1. Data Retention: We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. When your personal information is no longer required, it will be securely deleted or anonymized.

  2. Your Rights: You have the right to request access to the personal information we hold about you and to ask for corrections or updates if necessary. You may also request the deletion of your personal information, but please note that we may need to retain certain information for legal or administrative purposes.

  3. Cookies: Our website uses cookies to enhance your browsing experience and collect anonymous site navigation data. You can choose to disable cookies through your browser settings, but please note that this may affect the functionality and user experience of our website.

  4. Data Security: We take appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission or storage system can be guaranteed as 100% secure. Therefore, we cannot warrant the absolute security of your personal information.

  5. Children's Privacy: Our website and services are not intended for individuals under the age of 13. We do not knowingly collect personal information from children. If you become aware that your child has provided us with personal information without your consent, please contact us, and we will take the necessary steps to remove the information from our systems.

  6. Updates to our Privacy Policy: We may occasionally update our Privacy Policy to reflect changes in technology, industry practices, or legal requirements. Any updates will be posted on our website, and we encourage you to review our Privacy Policy periodically.

  7. Contact Us: If you have any questions, concerns, or requests regarding this Privacy Policy or the use of your personal information, please contact us at [email address] or through our website.

 

This Privacy Policy was last updated on 11th July 2023

Safety and Security

At Heads2Minds, we take your privacy and the security of your personal information very seriously. We have implemented various measures to ensure the safety and confidentiality of your data. This Safety Policy outlines the security measures we employ to protect your personal information when using our website and services.

  1. Encryption: We use industry-standard encryption technologies, such as Secure Sockets Layer (SSL) or Transport Layer Security (TLS) protocols, to secure the transmission of your personal information over the internet. This encryption helps to prevent unauthorized access, interception, or tampering of your data.

  2. Secure Data Storage: We store your personal information on secure servers with restricted access. These servers are protected by firewalls and other advanced security technologies to prevent unauthorized access, data breaches, or loss.

  3. Access Control: Access to your personal information is strictly limited to authorized personnel who require the information to perform their necessary duties. Our staff members undergo training to ensure a clear understanding of their responsibilities regarding data privacy and security.

  4. Regular Security Assessments: We conduct regular security assessments and audits to identify and address any vulnerabilities or weaknesses in our systems. This helps us to continuously improve the security of your personal information and protect it from potential threats.

  5. Data Breach Response: In the event of a data breach or unauthorized access to your personal information, we have procedures in place to respond promptly and effectively. We will notify you and the appropriate authorities as required by applicable laws and regulations.

  6. Third-Party Security: When we engage with third-party service providers to perform services on our behalf, we carefully select those who follow stringent security practices and standards. These providers are contractually obliged to protect your personal information and use it solely for the purposes specified by us.

  7. User Responsibility: While we take every precaution to safeguard your personal information, it is important to remember that no method of transmission over the internet or electronic storage is completely secure. We encourage you to take appropriate measures to protect your personal information, such as using strong passwords, keeping them confidential, and logging out of your account when not in use.

  8. Reporting Security Vulnerabilities: If you discover any security vulnerabilities or weaknesses on our website, please report them to us immediately through the contact information provided in the "Contact Us" section of this Privacy Policy. We appreciate your assistance in helping us maintain the security of our systems.

Please note that despite our best efforts, we cannot guarantee the absolute security of your personal information. By using our website and services, you acknowledge and agree that any transmission of information is done at your own risk.

This Safety Policy was last updated on 11th July 2023

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